5009 – Travel, Meals and Hospitality Expenditures – Staff

Legal References:
Education Act
Section 171(1)17. Powers of Boards: Membership Fees and Travelling Expenses
Section 286(1)(i) Duties of Supervisory Officers: Supervise Business
Broader Public Sector Expenses Directive (Effective April 1, 2011)
Ministry Memo 2006:B15 – School Board Expenditure Guidelines
Broader Public Sector Accountability Act, 2010
Related References
Administrative Procedure 4380 – Travel, Meals and Hospitality Expenditures
Administrative Procedure 4381 – Travel and Meals Expenditures
Administrative Procedure 4382 – Hospitality Expenditures
Administrative Procedure 4383 – In-Service Expenditures 
Expense Reimbursement 
Effective Date
March 2007
Revisions
January 21, 2019, March 7, 2016, April 13, 2026
Reviewed
March 21, 2022

1. Purpose

1.1 The Waterloo Region District School Board (WRDSB) will pay or reimburse staff for eligible out-of-pocket expenses incurred while on board business.

2. Application

2.1 The expenditures must be reasonable and transparent, with appropriate accountability and relate to the goals and objectives of the WRDSB.

2.2 For an expense to be paid or reimbursed it must have the appropriate authorizations and approvals as set out in administrative procedures referenced above. 

2.3 The WRDSB assumes no obligation to reimburse expenses that do not comply with this policy or administrative procedures referenced above.

5009 – Travel, Meals and Hospitality Expenditures – Staff