Effective July 1, 2024: Changes have been made to the WRDSB Bylaws pertaining to Delegations. Please review the below information carefully.

In accordance with the Board’s bylaws, delegations have up to five minutes to address the Board. 

Rules for delegations

  • Delegates are expected to refrain from the use of abusive or derogatory language at all times and the Chair may expel or exclude from any meeting any person(s) who engage in this or any other form of improper conduct.
  • discourteous language, reference to personalities or statements contravening the Ontario Human Rights Code or the Charter of Rights and Freedoms will not be tolerated.
  • Courtesy and respect for others must be displayed at all times.
  • Delegations may not deviate from their script.
  • Any visual or audio presentations (PowerPoint, Slides etc.) used to support your delegations will need to be sent to the Manager of Corporate Services by noon on the Thursday before the meeting. 
  • Visual presentations must adhere to relevant legislations including, but not limited to, the Ontario Human Rights Code (OHRC) and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). 
  • Up to five (5) minutes are scheduled for each presentation. Exceptions to this rule are permitted only through a vote taken and supported by a majority of trustees.
  • Virtual Delegations: Delegations will be out in the meeting’s virtual “waiting room” until it is time to speak. Delegations can follow along by watching the Live Stream until it is time to present. Note: the Live Stream is on a slight delay.
  • When it is time for your presentation at the meeting, the Board Chair will announce your name and ask you to begin.
  • At the beginning of your presentation, the timer will be set for five minutes. When four minutes have passed, the Board Chairperson will advise that you have one minute remaining to bring your presentation to a close.
  • Following each presentation, trustees will have an opportunity to ask questions for clarification relating to your remarks. They are not permitted to discuss or debate the issue at that time.
  • Following each presentation, trustees will have an opportunity to ask only questions of clarification relating to your remarks.
  • If the item you are addressing is listed on the agenda, then trustees will discuss the matter at the appropriate time.
  • If your issue is NOT listed on the agenda, then trustees may opt to:
    • refer it to staff for follow-up, or
    • request that it be included on a future meeting agenda, or
    • add the item to the meeting agenda, which requires a two-thirds vote of the trustees present.
  • At the discretion of the Chair, the Director may request an opportunity for staff to provide clarity to a delegation in order to assist trustees in understanding the matter.
  • Delegations are welcome to stay for the entire meeting but are not obligated to do so and may withdraw at any time during the meeting proceedings.

If you have any questions regarding the delegation process contact Stephanie Reidel, Manager of Corporate Services at stephanie_reidel@wrdsb.ca.

Personal information as defined by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) is collected under the authority of the Education Act and the Municipal Act, in accordance with the provisions of MFIPPA.

The name and the contents of the submission are subject to disclosure by way of publication of the agenda on the Board’s website. As well, all Board and Committee of the Whole Meetings are video and audio recorded.